allow additions and changes to APS sessions before posting
Allow additions and changes of invoices in APS sessions before posting. I'd also like to be able to print checks, exit the session, then print ACH vouchers.
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21 Jul
PamHighlighted comment
If all goes well, one person enters invoices into an API session, a director approves which invoices to pay, and then I start the APS session. At times, we want to add another invoice to the APS session, maybe because it came in last minute. Or maybe we want to change the amount because it was entered incorrectly. It would be nice to do this before the APS session is posted.
For the second request, I'd simply like to be able to exit the APS session at any point, maybe because I ran out of time in the day to both print checks and print ACH vouchers. -
16 Jul
Janine Allen, Sr. Product Manager, MIP AdminWe would like to understand a little more about how you are approaching this workflow. If you can provide us with a walkthrough of your current steps, we may be able to suggest an alternative approach to address your concerns.
Thank you,
Janine -
31 Jul
Janine Allen, Sr. Product Manager, MIP AdminThank you for your additional explanation.
This functionality will not be added to MIP because maintaining the integrity of an APS session until it is posted is an important internal control. Allowing invoices to be added or modified after checks have been printed could create opportunities for discrepancies, audit concerns, or fraudulent activity. Requiring the session to remain unchanged through posting helps ensure transaction accuracy, traceability, and accountability.
Thank you,
Janine